Links

• Supervisor's Accreditation System website

  Please ensure you complete the Equality and Diversity section and Qualifications

• User Guide
• Frequently Asked Questions
• Contact Us

Supervisor Accreditation System

The Severn Deanery requires that all Supervisors complete an online accreditation system to keep a record of their educational qualifications which are linked to seven requirements.

Drivers

The GMC (General Medical Council) require that every Deanery maintains a record of all supervisors in their area and ensure that they are adequately trained to supervise junior doctors (evidenced by educational training courses).  Deadline: January 2010.

We aim to improve the quality of junior doctor training via these processes.

Pilot Phase and Mail Roll-Out

The Pilot was launched in Gloucestershire Hospitals NHS Foundation Trust on 21 June 2010. The second pilot was run with Weston Area Health NHS Trust on 16 September 2010. We thank both Trusts for their support and feedback during the roll-out. The main roll-out to all remaining Trusts will take place on 15 November 2010.

Feedback has shown that the system is user-friendly and quick to use. We anticipate it should take no longer than five minutes to complete the accreditation process. All supervisors completing the process should be aware that it is one of verification of data rather than data inputting. Many of the courses referring to the Deanery requirements will have already been uploaded into the Intrepid database either via by Trusts or Deanery staff.

Finding the Website

As a Supervisor, you will receive an email containing a link to the Supervisor's Accreditation System, asking you to Activate the account.  

Support

The User Guide will help guide you through the process.

Additionally, Severn's Intrepid Support email address will give you direct access to the Deanery IT support team.

Finally, Medical Education Managers have also been trained to use the system and are available to give advice and support.

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Working Group

The following working group was formed to support the project. They have been consulted in terms of project development and implementation. The Project is Lead by Alan Cook, Educationalist and is managed by Allegra Etheridge in terms of project planning and Adrian Ashley in terms of IT system development.

Adrian Ashley – IT Projects Manager
Kate Bartlett – Medical Education Manager, Gloucestershire Hospitals NHS Foundation Trust
Caroline Callow – University Hospitals Bristol NHS Foundation Trust
Alan Cook - Educationalist
Anne Elliot - Medical Education Development Manager
Allegra Etheridge - Quality Manager

Selena Gray – Deputy Postgraduate Dean
Deepak Gupta – Director of Medical Education, Great Western Hospital
Clare Moorcroft – Foundation Programme Manager
Jonathan Mutimer – Educational Supervisor, Gloucestershire Hospitals NHS Foundation Trust
Elaine Smith – Educational Supervisor, Gloucestershire Hospitals NHS Foundation Trust
Kelly Tillson – Medical Education Manager, Royal United Hospital Bath NHS Trust
Geoff Wright – Associate Dean – Modernising Medical Careers

Inclusions/Exclusions

The Primary Care School are currently being integrated into this project so all Schools and Trusts within the Deanery will participate. However, there is currently discussion between the Severn and Peninsula Deaneries concerning the School of Public Health in terms of the roll out of this project, which means that this School will be included in the final phase of the roll-out.

Supervisors

In terms of the groups of supervisors who will be contacted and asked to complete the survey, they are listed below. Clinical Supervisors and Foundation Clinical Supervisors will not included at this stage as they will have a different set of requirements to Educational Supervisors.

• Directors of Medical Education
• Heads of School
• Specialty Tutors
• Training Programme Directors
• Foundation Programme Directors
• Educational Supervisors
• Foundation Educational Supervisors
• Foundation Clinical Supervisors
• Clinical Supervisors
• SAS Doctors (who undertake supervisory role)

The Seven Accreditation Requirements for the Severn Deanery

Severn’s accreditation requirements were created, in house, by the Deanery in consultation with Heads of School and Directors of Medical Education

• Roles and Responsibilities of Educational Supervisors
• Trainee assessments
• Appraisal processes and skills
• Educational theory and practice
• ARCP processes
• Equality and Diversity (certificated)
• Doctors in Difficulty

The Intrepid Database

All data gathered through this exercise will be recorded on the Severn Deanery Intrepid database. There are several benefits of this which are listed below.

• Intrepid system is the main Deanery database for trainees and trainers and data from here is used for the annual GMC trainer survey.
• The Deanery Information Management and Technology strategy is to keep all data here
• Administrators can email supervisors directly from Intrepid requesting them to update their data – please be aware that confidential equality and diversity data is not available to them.
• Trusts use the same system of accreditation creating uniformity and systemisation.

Feedback 

We welcome suggestions and feedback concerning this project or webpage.

If you have any questions or queries please do not hesitate to contact Allegra Etheridge, Quality Manager.