The new IDT process and the National IDT (NIDT) team have been created to ensure the management of IDT requests is conducted in a consistent manner throughout England, Wales, Scotland and Northern Ireland and to establish a more efficient and robust system for the assessment and progression of these requests.
The NIDT team, which is hosted by Shared Services in London, manages the national IDT process on behalf of COPMeD and Health Education England.
The IDT eligibility criteria are outlined in the Applicant Guide to Inter Deanery Transfers. There are now four criteria under which an applicant can apply: Own Disability, Primary Carer Responsibilities, Parental/Guardian Responsibilities or Committed Relationship.
The new process is evidence-based and any applicant who does not submit the required documentation at the application stage will be ineligible to transfer.
Eligibility will be communicated to the applicant by the NIDT team.
Vacancies will be confirmed to the NIDT team via the central point of contact for IDT matters within each region.
The NIDT team will only be able to allocate vacancies that have been submitted by each region’s IDT contact before
the published deadline. The declaration of vacancies for the IDT process subsequent to discussions between an
applicant and a regional contact cannot be accommodated if the deadline for vacancy confirmation has passed.
It is not possible for the NIDT team to contact all TPDs within England, Wales, Scotland and Northern Ireland in
order to request vacancy information.
The National IDT will allocate vacancies to eligible applicants on behalf of regions. A recognised randomisation
algorithm will be used to determine who will be allocated if there are more eligible applicants than available posts.
The allocation stage will consist of two iterations; the first will allocate vacancies confirmed by regional IDT contacts
and the second will allocate vacancies created by transfers from the first iteration. It is not possible for the second
iteration of offers to allocate any vacancies other than those created by transfers from the first iteration. Regions may
decline to participate in the second iteration.
All offers made by the NIDT team to applicants will be made on a conditional basis and will be dependent on final
confirmation of specific post details being sent from the receiving region to the applicant.
Less than Full-Time (LTFT) training
LTFT posts should be declared as part of the vacancy confirmation stage as these can be allocated to applicants.
It is not possible for ‘swaps’ (i.e. applicants from different regions exchanging NTNs) outside the IDT process to take
place as this will compromise the transparency of the process.
Communication with trainees
Trainees are required to inform their current LETB/Deanery of their intention to apply for a transfer and discuss their
circumstances with local supervisors before applying. This will give early indication of possible gaps in rotations if
Trainees are advised not to contact personnel in regions they wish to move to before a conditional offer has been
made by the National IDT team. All queries should instead be directed to the National IDT team.
Applicant information is stored in accordance with Data Protection legislation and cannot be shared unless
permission has been sought prior to making a request to the NIDT team.
Applicants can not appeal the outcome of the IDT process but may make a complaint if they feel their application
has not been assessed in accordance with the published guidelines.
We are pleased to announce that our series of podcasts have now been published on our website. These are designed to provide a complete overview of the National IDT process for all contacts.
To view these podcasts please visit: http://www.londondeanery.ac.uk/var/idt/podcasts
We have podcasts to provide an introduction and an explanation of the process as well as tailored sections for our trainees and our regional contacts (which includes TPDs and Heads of Schools).
Please find time to have a look at these short presentations and if you could also advertise the link to anyone who may be interested in the process (trainees or TPDs) then that would be much appreciated.
For further information regarding the new IDT process, please contact the NIDT team by e-mailing: