Postgraduate Certificates Fund 2019/20

GUIDANCE and PROCESS to apply for:

  • Postgraduate Certificate in Education (Medical): Exeter, Plymouth.
  • Postgraduate Certificate in Healthcare, Leadership & Management: Exeter, Plymouth.
  • Postgraduate Certificate in Healthcare Improvement and Patient Safety: Plymouth.
  • Postgraduate Certificate in Global Health: Plymouth
  • Postgraduate Certificate in Public Health: Exeter
  • Postgraduate Certificate in Health Services Improvement: Exeter

Introduction

Eligibility

The Application Process

The Award

Review of the Award

Review of the Process

Expenses

Important Information

Introduction

Trainees on a recognised training programme within Peninsula Postgraduate Medical Education and/or Severn Postgraduate Medical Education who wish to study the following are invited to submit an application for funding support:

Course

University

Postgraduate Certificate in Education (Medical)

Exeter, Plymouth

Postgraduate Certificate in Healthcare, Leadership & Management

Exeter, Plymouth

Postgraduate Certificate in Healthcare Improvement and Patient Safety

Plymouth

Postgraduate Certificate in Global Health

Plymouth

Postgraduate Certificate in Public Health

Exeter

Postgraduate Certificate in Health Services Improvement

Exeter

Trainees wishing to apply for any other postgraduate course (including PG Cert Ed at Bristol University) please select “Bursary” on the website for relevant information and an application form.

Funding is up to 50% of the training costs of one year’s fees

Only one application per person will be considered for any award offered by the Peninsula Postgraduate Medical Education and/or Severn Postgraduate Medical Education, at any time, in any financial year of funding.

Applications are considered and awarded in accordance with the guidance.

Awards are agreed by the panel. The decision of the panel is final. There is no appeal process.

Eligibility

When allocating funding the emphasis is on enhancing professional development and, as such, more importance will be placed on how the course contributes to your development rather than the qualification attained on completion.

The applicant must hold a recognised training post with Peninsula Postgraduate Medical Education or Severn Postgraduate Medical Education and a substantive contract of employment for at least 6 months from the start date of the course for which you have applied for funding.

Foundation Trainees are not eligible.

Where an applicant is unsure of their place of employment at the beginning of the course evidence must be provided that they will still be registered on a training programme with Peninsula Postgraduate Medical Education or Severn Postgraduate Medical Education. Trainees who are considered out of programme, such as on a career break, during the year of study for which they are applying will not be eligible.

Applicants must secure a place with the appropriate University and complete the University application form separate to the Deanery application form. Your acceptance letter must be attached to your t Application.

Funding will not be awarded to applicants who have already started the course in the academic year for which they are applying for the funding. Retrospective payment will not be made.

IMPORTANT TO NOTE:

  • Applicants must notify the Bursary Team via Penpgce.sw@hee.nhs.uk if they defer or fail to take up the course for which they have applied. Failure to inform HEE may result in the applicant having to the pay the full amount of the course.
  • The applicant must obtain signatures of support from the following people when submitting their application:

Core Training

    • Educational Supervisor (ES) OR
    • Director of Medical Education (DME)

Specialty Training (including GP)

    • Educational Supervisor (ES) OR
    • Training Programme Director (TPD)

These signatures must be scanned electronic signatures or wet signatures. We will not accept typed/printed signatures.

The applicant must ensure that those supporting the application (as listed above) agree that the course represents an integral part of the trainees personal development plan (PDP) as identified through the NHS appraisal process.

Unsigned or late applications are unable to be considered.

The Application Process

Applications will be dated upon receipt.

An application is not an automatic guarantee to receive funding.

The application process for funding is consistent across all applicants and each application is considered on its own merit. The process for the application is listed below.

Notification of the funding opening window will be supported through:

  • Websites
  • Heads of Schools
  • Postgraduate Medical Education Centre Managers
  • Directors of Medical Education
  • School Managers

The application form will be available here from the opening date.

Applications for the courses can be submitted from Wednesday, 5th June 2019.

The closing date for applications is Friday 5th July 2019.

Each application must be submitted on the standard application form and will be assessed against the scoring framework.

Completed applications can be submitted by one of the following:

Post    All signed and completed applications must be marked PGC FUNDING APPLICATION on the top left corner of the envelope and addressed to:

Bursary Team
Peninsula Postgraduate Medical Education
Health Education England
Plumer House
Tailyour Road
Crownhill
Plymouth, PL6 5DH

OR

Scan and email to:

Penpgce.sw@hee.nhs.uk

With a Subject heading:         PGC Funding Application

All applications will be acknowledged by an email stating confirmation of submission within 3-5 working days of receipt.

Any queries regarding the application process or an individual application should be emailed to Penpgce.sw@hee.nhs.uk

The Award

The Senior Business and Education Manager is responsible for the funding allocation and is supported by an administrative team.

Each application will be assigned its own unique reference number.

Funds will only be awarded if successful with the application.

Each application will be scored on its own merit and scored against the scoring framework.

Applicants must ensure they have completed the relevant University application form for either Plymouth University or Exeter University and have proof of a place with the University before applying for the funding, OR have proof of application if the University’s closing date has not yet been reached.

The panel scoring the applications will be constituted from members of the Peninsula and Severn Postgraduate Medical Education Senior Management Teams.

All applicants will be notified of the outcome of their application by email by Wednesday 31st August 2019.

A copy of the letter will be provided to the Education Supervisor of the training programme.

The Peninsula and Severn Postgraduate Medical Education will have paid 50% of the courses in advance. The University will invoice applicants for the outstanding balance directly.

Applications will not be accepted if a trainee has started the course. Retrospective payments will not be made.

Review of the Award

Upon completion of the funded course, the successful applicant is requested to provide evidence of completion by providing a copy of the awarded certificate or evidence of the required minimum attendance for the course, within 6 weeks of completion.

If the successful applicant is unable to provide satisfactory evidence of completion of the funded course, they may be asked to reimburse the sum of the awarded fund as provided via this process.

Within 6 weeks of completing the supported course, the successful applicant is requested to write a summary detailing:

  • The course that was completed;
  • Who the course has been completed with (the provider);
  • What has been learnt on the course;
  • What are the career benefits of the course;
  • The quality of the educational content of the course;
  • If the course would be recommended to a colleague and why.
  • Your experience of the Funding Process

This should be sent to Penpgce.sw@hee.nhs.uk

This document will aid the Panel to assess the benefits of the Award and any future benefit of the course.

By accepting the funding, applicants agree to have published their feedback of the course.

Any concerns or issues relating to this process should be sent to Penpgce.sw@hee.nhs.uk

Review of the Process

This process will be reviewed annually or as necessary.

Amendments may be made during the application and scoring process if inconsistencies, errors or areas of concerns are identified and this will be communicated to affected applicants accordingly.

Expenses

Trainees may apply for travel expenses within the region in accordance with the HEE travel claim policy from the Bursary Team. Please contact the Bursary Team for further information and claims form.

In order to be reimbursed, claims must be with the Deanery within 3 months of the receipt date or attendance at the event if claiming mileage.

Claims for travel over 40 miles one way must be approved in advance by the Deanery

Accommodation costs may be paid. Please contact the Bursary Team for further information and claims form.

Breakfast will be reimbursed as part of the hotel/b&b costs only. Evening meals may be paid. Subsistence on the day of the course will not be reimbursed.

Important Information

The decision of the Panel is final. There is no appeal process.

The Deanery reserves the right to withdraw its funding or the application at any time.

Funding is not available to trainees who are out of programme; for example, on a career break.

Please note any sponsorship or funds received from another NHS source will invalidate this application.